The United States Naval Academy Alumni Association and Foundation in Annapolis, MD is a non-profit organization committed to advancing higher education, supporting the U.S. Naval Academy alumni and furthering the mission and vision of the United States Naval Academy. We support United States Naval Academy Strategic Plan and United States Naval Academy Mission as the Alumni Association and Foundation. Our important mission requires that we hire and retain the best of the best. In order to do that, we offer competitive pay, generous benefits, opportunities for career development, and a positive work experience.
We are currently looking to hire a full-time Director of Alumni Class Programs. This position pays a competitive salary and is also eligible for an annual performance-based bonus, when applicable. You would also be eligible for a generous benefits plan which includes medical, dental, vision, an FSA, an HSA, a fully-vested 403(b) retirement plan with employer matching, 22 days of accrued paid time off (PTO) per fiscal year, 13 paid holidays per calendar year, group life insurance, short-term & long-term disability, identity theft protection, and annual opportunities for professional development. Although not guaranteed, certain additional benefits are currently offered through the Naval Academy, such as use of certain recreational facilities (including the Brigade Sports Complex gym, marina and indoor/outdoor pools), as well as category II eligibility for employee children to apply to the Naval Academy Primary School.
This position is based in historic Annapolis at our current offices a block from the U.S. Naval Academy. In 2022, the staff of the Alumni Association and Foundation will move into new modern offices in a to-be-constructed Alumni Center, which is being built on the banks of College Creek overlooking the Naval Academy and downtown Annapolis.
ABOUT THE POSITION
The Director for Alumni Class Programs reports to the Vice President, Engagement and Communications. This is an exempt position.
The Director manages and supports all USNA Class related programs: class reunion support, class leadership training, “Another Link in the Chain” Program, USNA class and class ring functions. This position will work directly with the USNA Office of Special Events, the Council of Class Presidents and various outside contractual support relationships.
EXPECTIONS OF THE POSITION
Primary responsibility is to provide support to Alumni Classes and their volunteer leader network.
- Coordinates efforts for 14-16 Class Reunions annually.
- Attends individual Class major reunion committee meetings as required
- Attends various major reunion events and activities during reunions as required. These events will mostly occur on nights and weekends surrounding Navy home football games. A flexible work schedule is necessary.
- Works with appropriate enterprise staff (alumni, parents, corporations and foundations staff) to coordinate shared interest strategies, programming, activities, and engagement opportunities that foster strong relationships
- Assist, as required as Association photographer duties for Shipmate, the Classes, and the Association's website content.
- Maintain close liaison with the Association’s IT Department in order to provide Classes with current on-line registration procedures. Oversee reunion registrations to ensure procedures are effective for reunion committees.
- Prepare financial reports. Process refunds for Alumni Reunion attendees when necessary
- Maintain the optional USNA virtual tour (in lieu of walking tour). This includes liaison with Communications and the USNA archives)
- Act as liaison with out-year reunion committees to ensure proper pre-planning is conducted
Leads and executes all Another Link in the Chain (ALITC) related events. ALITC links classes with a 50-year bond over the four years of the junior classes' time as midshipmen. Annual events run from Induction Day to Graduation/Commissioning.
- Execution and planning of approximately 21 events per year
- Provide continuous liaison with the Commandant of Midshipmen’s class officer representatives and the ALITC class representative(s)
- Ensure ALITC procedures and events are executed in accordance with the current USNA Instruction
- Conduct a minimum of two joint meetings per year for current ALITC representatives, the Alumni Association CEO/President and the USNA Commandant's Operations Officer
Acts as liaison with USNA Special Events, NAAA, Security and other USNA POCs for venues and reunion events.
- Prepare Class seating areas at Reunion Weekend Parades
- Prepare Class seating areas at briefings, meetings, etc.
- Provide liaison with USNA Security on Yard accessibility
- Provide reunion briefings for USNA AA&F and USNA personnel as required
Manages USNA class ring program .
- Assists class crest creation and design with midshipmen classes
- Coordinates Ring sales and service coordination with all USNA entities and vendors
- Oversee USNA Ring Bank
- Assists with lost ring search - rescue/recovery
Provide other Class specific administrative requirements as coordinated with the Class Coordinator.
- Process correspondence from various classes (annual dinners, President letters, monthly letters) and collect applicable reimbursable fees.
- Prepare commendation letters to new and outgoing Class Presidents
- Provide required database support (i.e.: list of deceased classmates, attendees’ lists, mailing labels, other)
Manage all platforms of communication as the primary Class Coordinator and will maintain continual communication with Class leaders to insure they are current on pertinent initiatives and programs of USNA AA&F and USNA.
Manage and oversee the budget for independent Council of Class Presidents (COCP) bi-annual meetings, to include agenda planning and administrative assistance to the COCP Chairman and committees.
- Manager will be responsible for preparing budgets for the COCP meetings.
- Prepare, update and maintain reunion handbook for reunion committees
- Prepare Briefing Points for Pres/CEO and Superintendent/Senior USNA staff Presentations to Classes
- Draft and submit required reunion letters for President/CEO signature
- Oversee major reunion mail process; process reunion mailings (collect reimbursable fees as required)
- Maintain after action log; record lessons learned (exceptional or unsuccessful practices).
- Assist Chapters, Shared Interest Groups and Parents Coordinators as necessary.
- Serve as member of various Enterprise teams as assigned (e.g., Tech Team and Social Committee)
- Carry out additional tasking/duties as directed.
- A sincere and enthusiastic belief in the mission of the U.S. Naval Academy.
- Strong project management and organizational skills.
- Service oriented.
- Experience preparing and managing budgets
- Knowledge of and proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Able to develop written correspondence and demonstrate reasonable verbal and written communication skills.
- Exhibits strong interpersonal, leadership, and communication skills as the Director is responsible for managing all platforms of communication
- Bachelor’s Degree
- Engagement experience in the college/university setting
- Excellent verbal and written communication skills (letters, email and telephone communications).
- In-depth knowledge of and proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Proficiency with CRM database/software.
- Experience with database queries, exports and reports.